Split disbursement is the ETS default payment method. Web7) ensure travel charge card contractors establish appropriate travel charge card spending limits and Merchant Category Code (MCC) blocks; 8) use Mandatory Salary Offset as per 301-76 of the FTR. When properly submitted travel claims are not paid by IRS within 30 days, IRS will reimburse a late payment fee. Referring requests for petition for salary offset hearing to Government Payables and Funds Management office. 0000007509 00000 n Obtaining the cost of the transportation ticket, the cost of the CGE fee and the reservation locator code from the TMC. Duluth will then transfer the employee to the leisure desk to have an agent book the personal travel portion. More information is available on the IRS Source website by, selecting "Lost, stolen or compromised travel card" . An employee who is expected to travel must obtain a government travel card unless exempt. Information and procedures regarding account maintenance changes are available on the IRS Source website. When the CBA is used to purchase common carrier transportation tickets and the trip is cancelled, the employee must promptly notify the TMC and Credit Card Services. 0000018897 00000 n All employees have the option to change the method and amount of payment (i.e., meals and incidental expenses not charged on the travel card). GTCC Regulations state that the card will be used by all DoD personnel (military or civilian) to pay for all costs related to official government travel, including meals. The GTCC also offers insurance coverage for rental cars, lost luggage, and personal injury, and provides cardholders with better payment terms. 0000019215 00000 n Authorized uses are as follows: The travelers manager must authorize the traveler to use the CBA. The travel cardholder must review the statement of account for erroneous or unauthorized charges. The travel card should be used to the maximum extent possible to charge travel expenses. Reduced spending limits on travel cards during periods of non-travel status. Program Reports: The Credit Card Services uses reports obtained from the credit card contractors electronic reporting system and from the Integrated Financial System (IFS) to monitor accounts and review transactions. Approving or disapproving employee travel authorization requests. Activating the renewal card automatically cancels the expiring card. 0000007533 00000 n At a minimum, the travel card must be used to pay for transportation, lodging, rental cars and rental car gas. See 1.32.4.2.8.2 for additional information on suspended accounts. The document is stamped in ETS and the traveler receives a general email message indicating the status. The balance owed to each is sent directly to the applicable party. Merchant category code (MCC) - A standard code assigned to every merchant that accepts a credit card identifying the category of goods, services, or activity they are involved with. So, you must quickly turn in your travel claims and apply your reimbursement to your total 0000004334 00000 n The system's split disbursement function allows travelers to allocate the payment of individual expenses directly to the government credit card contractor. Authorizing the TMC to issue tickets that are charged to the CBA. Answers questions on the proper use of the travel account. Standard travel cardholders are not authorized travel advances from Electronic Travel System (ETS). 105264). Performing periodic audits to ensure that the travel cardholders employment status is current and closing those accounts that remained active after his or her last day of employment. WebCiti Government Travel Card. WebThe Agency/Organization Program Coordinator (A/OPC) is the primary liaison between you and the bank. Special privileges are removed from the travel cardholder's account at the end of the relocation travel period. Travel cardholders will receive a statement of account from the government credit card contractor if there is activity on the account or an outstanding balance. New employees who are exempt until they obtain a government travel card. Our Customer Service Center More information about requests to change card and ATM limits is available on the IRS Source website by, selecting ATM Access, Usage and Limit Changes. Payments made by this method will post to the travel cardholders account immediately. Reviewing, reconciling and certifying monthly CBA statements of account for payment and sending them to the CFO, Travel Management, Travel Operations office. Now, analysts expect it to be closer to A$5 billion. Upon receipt of the required documentation, Credit Card Services will review the employee's travel card account history. Personal use of the travel card or use of the travel card to pay for someone else's travel expenses is prohibited and may result in disciplinary actions. Information regarding the dispute process is available on the IRS Source website by, selecting Incorrect charges. ` BZ endstream endobj 524 0 obj <>/Filter/FlateDecode/Index[152 346]/Length 34/Size 498/Type/XRef/W[1 1 1]>>stream 0000001491 00000 n The Office of Management and Budget (OMB) Circular A-123, Appendix B, Chapter 6, Creditworthiness, requires all agencies to perform a credit check on new travel card applicants using a Fair Isaac Corporation (FICO) credit score. This card generally carries a credit limit of $3,000.00 and all purchases must be made in accordance with Federal Acquisition Regulations. If there is an error on the transmittal document or travel card, the cardholder should contact Credit Card Services via OS GetServices to correct the problem. The billing cycle for travel card accounts closes on the third day of each month. 0000001692 00000 n Employees should use the travel card to the maximum extent possible. (9) IRM 1.32.4.2.5 (1), Record Retention Period for Travel Card Documentation, updated time period Electronic Travel System (ETS) retains copies of travel card receipts from six years and three months to six years. If an employee is not disputing a travel card debt, the employee is waiving rights that arise under the Debt Collection Act. When the IRS receives a written request from the government credit card contractor for collection of travel card indebtedness, the employee will be afforded due process before any salary amounts are withheld. The billing cycle for travel cards closes on the third of each month. Concurring with or rejecting employee requests to use the CBA. See IRM 1.32.11.7.7, Claiming Reimbursements. Statement of account - A summary of transactions (debits and credits) posted to the individually billed travel cardholders account during the billing cycle. Consulting with Labor Relations before meeting with a travel cardholder who is delinquent in paying government travel card bill or who may have inappropriately used the travel card. Payments may be expedited using the on-line payment feature on the government credit card contractor's website. Electronic credit review - An electronic credit check performed by the government credit card contractor to research the applicants credit score, assessing creditworthiness based on credit history and current credit accounts. WebSORS centrally manages all salary offset processing for delinquent Treasury Offset Program and Government Travel Card debts owed to the Federal Government by individuals 1. 0000006490 00000 n ~VR yDv@aR sCC2@PPYc0_PYfKP+\b4 &4$bl%/20$ i 6[#Iu]mNag`0evdSV(|+G>TeC,)Xp7 h2f %@zH00(UMg` More Information is available on the IRS Source website by, selecting Incorrect charges. On day 126, the member is submitted for enrollment in Salary Offset and on day 211, Citibank may charge off the debt, which will impact the cardholder's credit. Reviewing the activity on the CBA to ensure: 1) travelers are not seeking reimbursement for CBA charges; 2) erroneous/duplicate charges are identified and resolved; 3) all charges are for travelers authorized to use the CBA for official government travel. IRS Managers Guide to Penalty Determinations provides Labor Relations guidance for penalty determinations for the misuse of the travel card. The CFO, Deputy CFO , and Credit Card Services share joint responsibility for the Government Travel Card Program. Individually billed account (IBA) - A government contractor-issued travel card used by authorized individuals to pay for official travel and transportation related expenses for which the contractor (bank) bills the employee and for which the employee is liable for paying. Strengthen the IRS travel card program internal controls. Performing reviews and monitoring travel card program activity. Providing CBA expenditure information to the business units. Travel cardholders will have approximately 45 calendar days to complete the training after being notified. %PDF-1.4 % Changes are effective immediately after confirmation. The traveler must provide the following information immediately after the trip is cancelled: Date the TMC confirmed cancellation and/or date paper ticket was returned for refund; and. GTCC bank will notify collection agencies and national credit bureaus when the account remains unpaid Delinquent account - Individually billed account with a balance due that remains unpaid for a period of 61 days or more from the closing date of the statement of account on which the charges first appeared. Paying all charges and fees associated with the account timely. The Government Travel Charge Card (GTCC) Program provides travelers with a safe, effective, convenient, and commercially available method to pay for official travel expenses. The LB&I International Travel Office has been delegated the authority to grant exemptions to the mandatory use of the government issued travel card for IRS business outside the United States, except for Chief Counsel employees. WebYou may be subject to disciplinary action and/or salary offset for late payment. A new travel card applicant is an employee who has not had a government-issued travel card within the last 12 months. These fees are charged to the standard travel cardholders account. The card limit is the maximum cumulative amount that can be charged to a travel card account in a billing cycle. The ATM feature (available only to standard travel cardholders) may be used to obtain cash for official IRS travel expenses. IRM 1.36.4, Administrative (Non-Tax) Debt Management, implements the IRS policy for salary offset. Can I use my government travel card for groceries? The remaining charges should be paid by the statement of account due date. hbbd```b``+@$*dLR`DI@d("@?!#c$4F? If the account remains unpaid at 55 days, the government credit card contractor will send the travel cardholder a pre-suspension notification. Assisting travel cardholders with travel card account maintenance changes. This section provides responsibilities for the following: The CFO and Deputy CFO are responsible for Government Travel Card Program policy. The mandatory use of the travel card enables the IRS to obtain rebates offered by the credit card contractor. A travel card will be mailed in a plain envelope to the applicant at the statement billing mailing address indicated on the application form. Page Last Reviewed or Updated: 29-Jul-2021, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Authorized Centrally Billed Account Users, Individually Billed Account Travel Card Program, Mandatory Use of Individually Billed Account, Exemptions to Mandatory Use of Travel Card Policy, Exemption for Mandatory Use for International Travel, Payment Sources for Travelers with Exemptions, National Treasury Employees Union Use of the Travel Card, Relocation Employees (Special Privileges), Cash from Automatic Teller Machines Access, Record Retention Period for Travel Card Documentation, Travel Vouchers: Relationship to Travel Cards, Payments Returned for Non-Sufficient Funds, Salary Offset for Undisputed Travel Card Debt, Authorized Uses of the Centrally Billed Account, Unauthorized Uses of the Centrally Billed Account, Centrally Billed Account Ticket Authorization Process, Treasury Inspector General for Tax Administration.

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